Property Manager

Job Summary

The Property Manager is responsible for Managing multiple portfolios and/or single building commercial properties. The Property Manager is also responsible for all facets of performance and owner communication including but not limited to, operations, financial, marketing and leasing (Single Point of Contact-SPOC).

Key Responsibilities

• Coordinates all management responsibilities with administrative staff, assistant property managers, other property managers, maintenance, leasing, and accounting.
• Responsible for meeting departmental and company objectives and timelines.

Essential Job Functions/Duties

• Develops, implements, and evaluates annual budgets for clients/owners
• Directs leasing towards ownership objectives, drives results.
• Communicates regularly with tenants, clients, and internal staff.
• Work processing – work orders, preventive maintenance work, capital work, invoice approval, project management, move in and move out coordination and communication, direct internal and third party to perform routine and preventive maintenance.
• Maintains and updates preventative maintenance logs and follows up accordingly.
• Prepares and approves lease language, lease proposal forms, lease document, communication to tenant/leasing representative.
• Prepares monthly written report to include in month end owner package put together in conjunction with accounting and leasing teams.
• Prepares ProCalc assessment and submits with each lease proposal.
• Handles all renewals in conjunction with client.
• Routes/authorizes all payments from client operating account. Follows up on all accounts receivable and payable.
• Utilizes a proactive approach when dealing with investment objectives – provide and communicate ideas and insights to drive bottom line profitability.
• Provides insight, advice and routes clients appropriately to other service lines should the need arise: i.e. Brokerage, Sale-Leasebacks, Property Development, Energy Management and Sustainability, Valuation and Appraisal, etc.
• Has an in-depth knowledge of policy, procedures, and business practices to achieve complex results.
• All other tasks related to the assigned portfolio and company objectives.

Minimum Job Requirements

• Bachelor’s degree
• Five years’ experience managing real estate properties
• Commercial designation (CPM, ARM, LEED AP, ACoM)
• Intermediate to advanced sills with Microsof Office Suite
• Working knowledge of yardi software

Preferred Attributes

• Ability to solve problems, multitask and work with varying personalities.
• Superior customer service, communication and follow-through skills.
• Strong work ethic and be committed to the task each day as the position is heavily relied on.
• Be present and work ahead of schedule every day as it is the key to long-term success.
• Non-standard working hours may apply.

Physical Requirements

• Those activities associated with general office work including but not limited to sitting, walking, standing, talking, or hearing, for long periods of time. Using hands to write, key, handle, or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling, and lifting.

NOTE:  Job descriptions are intended to present an illustration of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to perform the primary functions of the job. Job descriptions are not intended to reflect all duties performed by those assigned to this classification as other duties may be assigned.