Sr. Executive Asst. for Develop. & Opts.

Job Summary

Martin is seeking a highly competent, strategic and proactive Sr. Executive Assistant to support our Managing Director across a diverse range of entities spanning real estate development, construction and investment services.

Key Responsibilities

• Act as a strategic partner to the Managing Director, supporting day-to-day operations across multiple business entities.
• Manage complex calendar, scheduling, and prioritization of meetings, deadlines, and business initiatives.
• Serve as confidential liaison between company executives, internal management, investors, clients, and guests.
• Draft, review and manage high-level business correspondence, commercial real estate documents, spreadsheets, reports and presentations.
• Function as transaction coordinator for both company and personal real estate matters. Lead and foster client communication and interaction to help facilitate closings.
• Develop and manage timelines, workflows, and reporting across multiple concurrent projects including preparing RFPs, Letters of Intent and other requisite documents.
• Prepare and track all purchase agreements, addenda, and sale-related documents.
• Assist with entity formation, state registrations, and annual filings by each state.
• Set up and facilitate transaction files for all new acquisitions.
• Initiate, track and maintain insurance policy compliance for all entities and properties.
• Take initiative to solve problems, remove roadblocks, and drive execution.
• Various other tasks and responsibilities, as determined and assigned.

What We’re Looking For

• Sharp, highly intuitive professional with strong business acumen.
• Ability to thrive and deliver in a dynamic, fast paced environment.
• Exceptional demeanor and strong work ethic.
• Superior communication skills both verbal and written.
• Detail oriented; precise and accurate with numbers and terminology.
• Exceptional organizational skills and ability to prioritize projects.

Minimum Requirements

• 3+ years’ experience in an Executive Assistant, Business Partner, or Operations role
• Background in commercial real estate, development, legal, or investment environments strongly preferred
• Accuracy, attention to detail
• Ability to function and make decisions with minimum direct supervision.
• Advanced proficiency in Microsoft Office (particularly Word and Excel)
• Bachelor’s degree (Required)

Benefits

• Competitive Salary
• Medical, Dental and Vision Insurance – effective 1st of the month following start
• Paid Time Off
• 8 Paid Holidays
• Life Insurance
• 401(k) and matching

Physical Requirements

Those activities associated with general office work including but not limited to sitting, walking, standing, talking or hearing, for long periods of time. Using hands to write, key, handle, or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling and lifting.