Executive Assistant/Legal Assistant

Job Summary

Martin is seeking a confident, organized and ambitious Executive Assistant/ Legal Assistant to join our team and provide a wide range of commercial real estate, business operations and administrative support of a highly confidential nature to the President and CEO.

Key Responsibilities/Job Functions

• Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling.
• Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents.
• Lead and foster client communication and interaction to help facilitate closings.
• Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close.
• Serve as confidential liaison between company executives, internal management, employees, clients, and guests.
• Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations.
• Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.
• Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting.
• Various other tasks and responsibilities, as determined and assigned by CEO.

Preferred Attributes

• Ability to thrive and deliver in a dynamic, fast paced environment
• Exceptional demeanor and strong work ethic
• Excellent client communication and customer service skills
• Superior verbal and written skills. Ability to effectively present information.
• Detail oriented; precise and accurate with numbers and terminology
• Exceptional organizational skills and ability to prioritize projects
• Advanced skills in Microsoft Office, Excel
• Ability to calculate real estate figures – percentages, discounts, rental charts, commissions
• Ability to function and make decisions with minimal direct supervision
• Understanding of policy, procedures and business practices to achieve results and deadlines.

Minimum Requirements

• Associate’s degree or equivalent from two-year college. Bachelor’s degree preferred.
• Minimum of 3 years supporting at the Executive level.
• 5+ years of related experience preferably in legal field.

Benefits

• Competitive Salary
• Medical, Dental and Vision Insurance – effective 1st of the month following startPaid Time Off
• 8 Paid Holidays
• Life Insurance
• 401(k) and matching

Physical Requirements

Those activities associated with general office work including but not limited to sitting, walking, standing, talking, or hearing, for long periods of time. Using hands to write, key, handle, or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling, and lifting.

NOTE:  Job descriptions are intended to present an illustration of the range of duties, the scope of responsibility and the required level of knowledge, skills, and abilities necessary to perform the primary functions of the job. Job descriptions are not intended to reflect all duties performed by those assigned to this classification as other duties may be assigned.