Senior Executive Assistant

Job Summary

Martin is seeking a confident, organized and ambitious Senior Executive Assistant to join our team and provide a wide range of commercial real estate, business operations and administrative support of a highly confidential nature to the Managing Director

Key Responsibilities

• Support the Managing Director with the day-to-day business operations for all related entities. including drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, calendar management and scheduling.
• Function as transaction coordinator for both company and personal real estate matters.
• Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Letters of Intent and other requisite documents.
• Prepare and track all purchase agreements, addenda, timelines and sale-related documents; and assist with closings.
• Set up and facilitate transaction files for all new acquisitions.
• Initiate and register as requested for applicable state inclusion.
• File annual reports as required by each state.
• Lead and foster client communication and interaction to help facilitate closings.
• Develop, direct, and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close.
• Serve as confidential liaison between company executives, internal management, employees, clients, and guests.
• Initiate, track and maintain insurance policy compliance for all entities and properties.
• Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.
• Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting.
• Various other tasks and responsibilities, as determined and assigned.

Preferred Attributes

• Ability to thrive and deliver in a dynamic, fast paced environment
• Exceptional demeanor and strong work ethic
• Superior verbal and written skills. Ability to effectively present information.
• Detail oriented; precise and accurate with numbers and terminology
• Exceptional organizational skills and ability to prioritize projects

Minimum Requirements

• Associate’s degree or equivalent from two-year college. Bachelor’s degree preferred. Paralegal certification a plus.
• Minimum of 3 years supporting at the Executive level.
• 5+ years of related experience preferably real estate or legal field.
• Accuracy, attention to detail, professionalism.
• Strong organizational and analytical skills.
• Ability to function and make decisions with minimum direct supervision.
• Advanced skills in Microsoft Office, Excel

Benefits

• Competitive Salary
• Medical, Dental and Vision Insurance – effective 1st of the month following start
• Paid Time Off
• 8 Paid Holidays
• Life Insurance
• 401(k) and matching

Physical Requirements

Those activities associated with general office work including but not limited to sitting, walking, standing, talking or hearing, for long periods of time. Using hands to write, key, handle, or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling and lifting.